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The LIHEAP Virtual Library allows grant recipients to locate resources based on their unique needs. This tool not only provides basic T/TA resources for each area, but also highlights those areas where Performance Management and the everyday administration of LIHEAP intersect. To begin, select an area of interest. The tool will allow you to select and review multiple program areas before generating resources.


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LIHEAP Performance Measures Fiscal Management Business Processes Data Systems Program Integrity Vendor Agreements Grantee Training Stakeholder/Vendor Relationships Subgrantee/Stakeholder Training Subgrantee Contacts and Agreements Performance Management LIHEAP Program Basics

LIHEAP Program Basics

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What requirements and guidance does OCS provide grant recipients under the law?

Fiscal Management

Fiscal management in LIHEAP involves implementing financial controls and accounting procedures to ensure that funds are allocated, tracked, and reported accurately in compliance with state and federal guidelines. This includes monitoring expenditures, auditing processes, and enforcing policies that maintain program integrity and prevent misuse of resources.

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What are my basic LIHEAP fiscal responsibilities under the law?

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How do I create a budget and track LIHEAP funds?

How do I ensure fiscal integrity among subgrantees, contractors, and vendors?

What fiscal reporting is required for LIHEAP?

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Performance Management

Performance management is the process of gathering performance measurement data (both mandatory and voluntary), and then using this information to make informed program decisions.

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What are LIHEAP Performance Measures, and why are they important?

What steps should I take to collect and report LIHEAP Performance Measure data?

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How do I make sure my LIHEAP Performance Measure data is accurate and reliable?

Program Administration

LIHEAP Program Administration encompasses the various actions grant recipients take to design, deliver, monitor, and evaluate their program. LIHEAP is a Block Grant, so some program administration methods may look different between states, tribes, and territories.

Need a brief overview?
Get the Program Administration Snapshot

A Summary and Citation of Legal Requirements Related to LIHEAP Program Administration

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I am a new coordinator. What basic requirements does the LIHEAP law and statute outline for me?

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How do I assure that our LIHEAP program and policies are aligned with basic requirements? How do I communicate our policies with partners?

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Manual and Program Structure














Model Plans















Subgrantee Agreements









Vendor Agreements







Contracts and Memoranda of Understanding (Including for Weatherization)












How do I evaluate how well my LIHEAP program is working? How do we determine the best strategies for change?

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How are other grant recipients administering their programs? Where can I find examples?

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Program Integrity

Increasing policy and program integrity is a continuous process aimed at creating an efficient and effective LIHEAP program. By streamlining processes,establishing third-party verfication,and actively monitoring vendors and subgrantees, we can reduce fraud and waste and develop best management practices to better serve the low-income households in our State and Tribes. LIHEAP program integrity improvements are incremental, and grant recipients are encouraged to regularly pinpoint areas for potential improvement

Need a brief overview?
Get the Program Integrity Snapshot

A Summary and Citation of Legal Requirements Related to LIHEAP Program Integrity

...or dig a little deeper:

Expand the categories below and check the items you'd like to add to your toolbox.

I'd like to learn about ways to increase program integrity across various aspects of the LIHEAP program.

Download files individually by clicking the links or use the checkboxes to add them to your toolbox.









If I'm updating my IT system(s) to collect and report Performance Measure data, I'd like to learn about simultaneous updates I should consider to increase program integrity.

If you have resources to contribute in this area--please click the "suggest resources" tab at the top of the page to upload. All uploaded resources will be reviewed and approved prior to posting.





Vendor Agreements

What is a vendor agreement? You are expected to have vendor agreements in place to assure that vendors comply with basic LIHEAP guidelines. Vendor agreements should also include language that allows for Performance Measure data collection and Program Integrity practices.

Need a brief overview?
Get the Vendor Agreement Snapshot

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I'm creating or updating vendor agreements and would like to have a list of elements I should be including (or at least thinking about).

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I'd like to see examples of LIHEAP vendor agreements.

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I'd like to know how I can use vendor agreements to increase program integrity.

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I’d like to know how I can collaborate with other grant recipients to develop vendor agreements (e.g., multi-state energy suppliers)

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I need to know what I should be updating in my vendor agreements to meet LIHEAP Performance Measure requirements.

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Grant Recipient Training

The Department of Health and Human Services, Office of Community Services, Division of Energy along with several LIHEAP contractors and professional organizations provide grant recipient training opportunities to assisted grant recipients in administering the LIHEAP Block Grant.

Need a brief overview?
Get the Grant Recipient Training Snapshot

A Summary and Citation of Legal Requirements Related to LIHEAP Grant Recipient Training

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I'd like to learn more about upcoming LIHEAP training opportunities.

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I am not able to attend training, but would like to access LIHEAP training materials and resources.

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I'd like an awesome one-stop location for learning all about LIHEAP Performance Measurement (including examples, tools, training materials, and guidance).

Stakeholder/Vendor Relationships

Stakeholders are parties that have an interest or stake in LIHEAP. These can include LIHEAP customers, staff, subgrantee staff, utility companies, municipalities, coops, deliverable fuel suppliers, vendor profession associations, public utility commission.

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I need to know how to identify LIHEAP stakeholders.

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I'd like some ideas and strategies for building stakeholder relationships.

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I'd like some ideas and strategies for developing a customer engagement process.

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I would like some ideas and strategies for collaboratively working with public utility regulators.

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I'd like some ideas and strategies for building relationships with vendors and vendor associations.

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I'd like some ideas and strategies for reaching out to consumer protection agencies and advocacy groups.

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I would like some ideas and strategies for collaborating with subgrantees to collect and report Performance Measure data.

I would like some ideas and strategies for talking with vendors about data collection related to LIHEAP Performance Measurement.

I need to know how to talk with other stakeholders about LIHEAP Performance Measure requirements.

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Data Systems

LIHEAP business process determine data systems needs and functionality to meet federal block grant requirements including federal reporting, performance measurements and program integrity.

Need a brief overview?
Get the Data Systems Snapshot

A Summary and Citation of Legal Requirements Related to LIHEAP Data Systems

...or dig a little deeper:

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I need to learn more about how to manage system(s) development.

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What do other grant recipient data systems look like?

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I’d like to learn how other grant recipients use their data systems

My subgrantees have their own data system(s), and I need to collect Performance Measurement Data from them.

I would like some examples of how my system can be used to facilitate vendor data exchanges.

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Subgrantee Contracts and Agreements

Subgrantee contract or agreements are utilized by LIHEAP Grant Recipients so subgrantees can process applications, determine eligibility and pay utility suppliers. LIHEAP Grant Recipients issue these contracts or agreements to ensure compliance with LIHEAP federal and grant recipient requirements.

Need a brief overview?
Get the Subgrantee Contracts and Agreements Snapshot

A Summary and Citation of Legal Requirements Related to LIHEAP Subgrantee Contracts and Agreements

...or dig a little deeper:

Expand the categories below and check the items you'd like to add to your toolbox.

I'm creating or updating subgrantee agreements and would like to have a list of elements I should be including (or at least thinking about).

I'd like to see examples of LIHEAP subgrantee agreements.

View this webpage individually by clicking the link or use the checkbox to add it to your toolbox.



I'd like to see examples of subgrantee agreements specific to LIHEAP Weatherization.

View this webpage individually by clicking the link or use the checkbox to add it to your toolbox.



I need to know what I should be updating in my subgrantee agreements to meet LIHEAP Performance Measure requirements.

Download files individually by clicking the links or use the checkboxes to add them to your toolbox.







Subgrantee and Stakeholder Training

As of October 2024, there are limited resources available in this topic area. Additional resources are under construction.

Training assures that LIHEAP stakeholders have the resources and knowledge necessary to administer LIHEAP in an efficient, effective, and compliant manner. This includes ensuring that stakeholders understand their roles and responsibilities as outlined in federal, state, and tribal regulations.

Need a brief overview?
Get the Subgrantee and Stakeholder Training Snapshot

A Summary and Citation of Legal Requirements Related to LIHEAP Subgrantee and Stakeholder Training

...or dig a little deeper:

Expand the categories below and check the items you'd like to add to your toolbox.

I'd like to learn more about developing LIHEAP training for grant recipient staff, subgrantees, vendors, and/or other stakeholders.

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I'd like to learn more about developing LIHEAP Performance Measurement training for grant recipient staff, subgrantees, vendors, and/or other stakeholders.

These resources are currently being developed. If you have resources to contribute in this area—please click the "Suggest A Resource" tab at the top of the page to tell us about them. You can also upload any pertinent document(s). All uploaded resources will be reviewed and approved prior to posting.







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LIHEAP PERFORMANCE MANAGEMENT SNAPSHOT

Performance management is the process of gathering performance measurement data (both mandatory and voluntary), and then using this information to make informed program decisions.

Why is this important?

Performance Management helps states do a better job of evaluating and improving their LIHEAP programs. This includes targeting resources to reduce energy burden and to maintain continuous home energy service for low-income households. LIHEAP performance measure data will also allow HHS to more consistently demonstrate national program results.

Who says so?

In November 2014, HHS received approval from the federal Office of Management and Budget (OMB) to proceed with requiring state LIHEAP grant recipients to collect and report on four new performance measures related to home energy burden and continuity of home energy service. See more here...

Highlighted Resources:

The following resources related to LIHEAP business processes are included in the Virtual Library. Note: This list is not comprehensive.
Download files individually by clicking the links or use the checkboxes to add them to your toolbox.



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Ways to use these resources:

  1. Review the basics. Use training slides, overviews, and FAQ documents to get a better understanding of LIHEAP Performance Measure requirements.

  2. Identify what data you are currently collecting. Many states are already collecting the data needed to meet part or all of the Performance Measure requirements.

  3. Pinpoint data gaps and make necessary changes. Does your application, client information waiver, and/or vendor agreement need to be updated to collect data necessary for Performance Measurement? Do fields need to be added to your current system? Do you need to collect different data from subgrantees?

  4. Partner with vendors. Many states report that working alongside vendors to implement LIHEAP Performance Management makes the process easier.

  5. Collaborate with peers. Many home energy suppliers have multi-state territories. Working together with grant recipients who "share" a vendor may help when negotiating new or updated vendor data exchanges.

  6. Use the Data Quality guide to assure the data you are collecting is accurate and reliable. Looking ahead, are there specific steps you can take to improve the data you are collecting and reporting each year?

  7. Review your state LIHEAP Performance Measure Executive Summary and Snapshot. What impact is LIHEAP having in your state? How does this compare with your state program goals?

  8. Use the "Talking Points" examples and templates to share Performance Measure data with your leadership, subgrantees, vendors, legislators, and other stakeholders. How does Performance Measure data jive with what partners are seeing on the ground? Can partners provide context that makes the data more meaningful? How does the information affirm (or call into question) statewide program goals? How can subgrantees and vendors help to improve data collection over time?
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Performance Management impacts many areas of the LIHEAP Program.

For more information, also see:

 

 

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LIHEAP VENDOR AGREEMENTS SNAPSHOT

Vendor Agreements formally define the relationship between home energy suppliers (vendors), LIHEAP grant recipients, subgrantees, and clients. This includes the roles and responsibilities of each party.

Why is this important?

Vendor agreements protect households from adverse treatment and assure that LIHEAP payments are accurately applied to energy bills. Vendor agreements also define expectations in terms of payment timelines, refunds, and data exchanges between the home energy supplier and grant recipients (and/or subgrantees).

Who says so?

The requirement for grant recipients to establish agreements with utility vendors receiving LIHEAP payments stems from Assurance 7 of the LIHEAP statute (Section 2605(b)(7)).

How do I learn more?

The following resources related to LIHEAP business processes are included in the Virtual Library. Note: This list is not comprehensive.
Download files individually by clicking the links or use the checkboxes to add them to your toolbox.



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Ways to use these resources:

  1. Take a look at your vendor agreement. Does it cover everything it needs to? Are there areas that should be updated or revised?

  2. Read through examples of other grant recipient vendor agreements. Are there ideas you would like adopt or consider for your own state?

  3. Keep an eye on strengthening program integrity. Can areas of your vendor agreement be revised, or new areas added to reduce the potential for fraud, waste, and abuse?

  4. Partner with vendors. Many states report that working alongside vendors to update agreements makes the process easier for everyone.

  5. Collaborate with peers. Many home energy suppliers have multi-state territories. Working together with grant recipients who "share" a vendor may help when negotiating new or updated vendor agreements.


Vendor Agreements impacts many areas of the LIHEAP Program.

For more information, also see:

 

 

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LIHEAP PROGRAM ADMINISTRATION SNAPSHOT

LIHEAP Program Administration encompass the policies, procedures, structures, and systems necessary to effectively administer LIHEAP. This includes compliance with minimum federal requirements.

Why is this important?

LIHEAP Program Administration describe how grant recipients administer the program. Business processes must be outlined each year in the LIHEAP Block Grant Application (Model Plan). This includes how the grant recipient will comply with the federal LIHEAP statute and other legal requirements of the program.

Who says so?

Grant recipients are required to complete an annual Model plan to include eligibility requirements, benefit levels, and steps taken to carry out LIHEAP Assurances (sections 2605(c) and 2605(d)).

How do I learn more?

The following resources related to LIHEAP Program Administration are included in the Virtual Library. Note: This list is not comprehensive.
Download files individually by clicking the links or use the checkboxes to add them to your toolbox.



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Ways to use these resources:

  1. Identify what you already have in place. Comparing basic grant recipient roles and responsibilities with the processes currently being employed will help you identify areas where improvement is needed.

  2. Pinpoint areas for potential improvement. In addition to identifying gaps within your own processes, review model plans and examples from other states and tribes. These may help you find opportunities for growth or change.

  3. Collaborate with peers. LIHEAP grant recipients utilize diverse business processes to meet program requirements. Many of these enhance the efficiency and effectiveness of service delivery. Reaching out to peers in other states and/or tribes may provide new ideas or creative insight as you consider development, updates, or redesign of your own business processes.

  4. Collaborate with subgrantees and other stakeholders. Most business processes associated with LIHEAP require coordination with other departments, partners, and vendors. Collaborating with stakeholders to develop business processes encourages broader understanding of federal LIHEAP requirements—but also results in program design that meets the diverse needs of partners, vendors, and clients.


Program Administration impacts many areas of the LIHEAP Program.

For more information, also see:

 

 


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LIHEAP PROGRAM INTEGRITY SNAPSHOT

Program integrity means that LIHEAP funds are efficiently expended in compliance with program expectations, and in a fiscally responsible manner. In other words, program integrity assures that LIHEAP dollars are spent as they are intended.

Why is this important?

In addition to addressing improper payments, waste, fraud, and abuse—LIHEAP program integrity efforts are intended to assure efficient, quality services to low-income households. Program Integrity impacts all aspects of LIHEAP. This includes policy development, program design, data systems, client intakes, payment processes, monitoring, and evaluation. LIHEAP program integrity improvements are incremental, and grant recipients are encouraged to regularly pinpoint areas for potential improvement

Who Says So?

According to LIHEAP Statute, LIHEAP grant recipients must establish fiscal control and fund accounting procedures in order to assure the proper disbursal of and accounting for federal LIHEAP funds (Section 2605 (b)(10)). Additionally, LIHEAP grant recipients are required to report annually on their systems (policies and processes) for ensuring program integrity. This includes provisions to prevent waste, fraud, and abuse—as well as efforts to assure vendor validity.

Highlighted Resources:

The following resources related to LIHEAP business processes are included in the Virtual Library. Note: This list is not comprehensive.
Download files individually by clicking the links or use the checkboxes to add them to your toolbox.


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Ways to use these resources:

  1. Get the background. Review the June 2010 GAO Report, as well as the LIHEAP Program Integrity Work Group Report, to learn more about why Program Integrity is important.
  2. Identify what steps you’ve already taken. Many grant recipients have already changed policies or processes to mitigate improper payments, waste, fraud, and abuse in various areas of their program.
  3. Pinpoint areas for potential improvement. The LIHEAP Program Integrity Work Group Report outlines ways grant recipients can increase integrity across multiple program elements. The recommendations in this report can be used to help your state or tribe identify areas where stronger controls are needed.
  4. Collaborate with social service partners. One recommendation to increase program integrity includes third party verification of household eligibility data. This often requires data exchange agreements (or developing shared data systems) with other state agencies or departments.
  5. Collaborate with peers. LIHEAP grant recipients have worked to improve Program Integrity in diverse and creative ways. Don’t be afraid to reach out for help with problem solving, or to share ideas.


Program Integrity touches many areas of the LIHEAP Program.

For more information, also see:

 

 

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LIHEAP GRANT RECIPIENT TRAINING SNAPSHOT

The Department of Health and Human Services, Office of Community Services, Division of Energy along with several LIHEAP contractors and professional organizations provide grant recipient training opportunities to assisted grant recipients in administering the LIHEAP Block Grant.

Why is this important?

Training assures that LIHEAP grant recipients have the resources necessary to run efficient, effective programs. This includes ensuring that grant recipients understand their roles and responsibilities as outlined in LIHEAP Statute and other program regulations.

Who says so?

Section 2609(a) of the LIHEAP Statute indicates that HHS may use LIHEAP funding to provide training and technical assistance to grant recipients. Additionally, these monies may also be used to conduct compliance reviews.

Highlighted Resources:

The following resources related to LIHEAP business processes are included in the Virtual Library. Note: This list is not comprehensive.
Download files individually by clicking the links or use the checkboxes to add them to your toolbox.



Back to main page

Ways to use these resources:

  1. Be sure to access all types of training. Some grant recipients may not be able to travel to regional or national training conferences. However, resources from these conferences are posted on the OCS training website. Additionally, webinars are frequently offered throughout the year and available online.

  2. Become a peer mentor or mentee.. Many grant recipients will tell you that the most valuable training and technical assistance comes from their peers. The self-assessment tool provides peer mentor and mentee sign-up sheets.

  3. Be proactive. Let OCS and/or their contractors know the types of training and technical assistance you need to successfully administer LIHEAP. Watch for opportunities to discuss LIHEAP issues and solutions with regional or national peers, Use the forum board on the Performance Measurement website, and get involved with work groups.


Grant Recipient Training impacts many areas of the LIHEAP Program.

For more information, also see:

 

 

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LIHEAP DATA SYSTEMS SNAPSHOT

LIHEAP data systems vary widely among grant recipients in terms of integration and sophistication. LIHEAP data systems can also be used for diverse program functions. These include but are not limited to intake, eligibility determination, payment processing, accounting, risk management, reporting, and performance evaluation.

Why is this important?

Data systems help grant recipients meet minimum federal program expectations. This includes federal reporting requirements, as well as fiscal control and fund accounting procedures. Additionally, many grant recipients use systems to increase payment efficiency, reduce improper (e.g., duplicate) benefits, and utilize third party data to verify household eligibility.

Who Says So?

Grant recipients are required to cooperate with HHS with respect to data collection and reporting outlined in the LIHEAP statute (sections 2605 (b)(14) and 2610). Additionally, LIHEAP grant recipients must establish fiscal control and fund accounting procedures in order to assure the proper disbursal of and accounting for federal LIHEAP funds (section 2605 (b)(10)).

Highlighted Resources:

The following resources related to LIHEAP business processes are included in the Virtual Library. Note: This list is not comprehensive.
Download files individually by clicking the links or use the checkboxes to add them to your toolbox.


Back to main page

Ways to use these resources:

  1. Identify what you already have in place. Understanding what current LIHEAP systems exist in your state (and how they work together) will help you identify areas where your data system may be improved.
  2. Pinpoint areas for potential improvement. Many existing reports and trainings (e.g., LIHEAP Program Integrity Work Group Report, Performance Measure Data Collection Guide) outline areas grant recipients should consider during development, update, or redesign of their data systems.
  3. Visualize an end product and work backwards. What reports would you like to generate from your system? How could your system improve program design? Visualizing your "ideal" end result will make it easier to begin planning and design processes.
  4. Collaborate with peers. LIHEAP grant recipients utilize diverse data systems (or sets of systems) to meet program requirements. Many of these data systems also enhance the efficiency and effectiveness of service delivery. Reaching out to peers in other states and/or tribes may provide new ideas or creative insight as you consider development, updates, or redesign of your own data systems.
  5. Collaborate with social service partners. Many states/tribes integrate their systems or develop shared databases with other social service programs. This allows them to use third party data to verify household eligibility data.


Data Systems impact many areas of the LIHEAP Program.

For more information, also see:

 

 

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LIHEAP SUBGRANTEE CONTRACTS AND AGREEMENTS SNAPSHOT

Subgrantee contracts and agreements formally define the relationship between LIHEAP grant recipients, local administering agency, and clients. This includes expectations, roles, and responsibilities of each party.

Why is this important?

Subgrantee contracts and agreements outline how local agencies will administer LIHEAP funding. This includes, but is not limited to providing LIHEAP applications, completing LIHEAP applications, determining eligibility and benefit levels, processing LIHEAP benefit payments, and conducting local outreach. Additionally, subgrantee contracts and agreements establish expectations in terms of oversight and accountability (e.g., data exchanges, fiscal integrity, monitoring requirements).

Who says so?

The requirement for grant recipients to establish subgrantee contracts and agreements stems from Assurance 10 of the LIHEAP statute (Section 2605(b)(10)). OMB Uniform Administrative Requirements also mandate that subgrantees know the requirements, regulations, terms and conditions of their award (45 CFR Part 75).

Highlighted Resources:

The following resources related to LIHEAP business processes are included in the Virtual Library. Note: This list is not comprehensive.
Download files individually by clicking the links or use the checkboxes to add them to your toolbox.



Back to main page

Ways to use these resources:

  1. Take a look at your subgrantee contacts and agreements. Do they cover everything they need to? Are there areas that should be updated or revised?
  2. Read through examples of other grant recipient subgrantee contracts and agreements. Are there ideas you’d like adopt or consider for your own state?
  3. Keep an eye on strengthening program integrity. Can areas of your subgrantee contracts and agreements be revised, or new areas added to reduce the potential for fraud, waste, and abuse?
  4. Partner with subgrantees. Many grant recipients report that working alongside subgrantees to update agreements makes the process easier for everyone.
  5. Align program elements. Be sure that the expectations spelled out in the State Plan, policy manuals, monitoring tools, data exchange agreements, and risk assessments align with the terms and conditions in subgrantee contracts and agreements.


Subgrantee Contracts and Agreements impact many areas of the LIHEAP Program.

For more information, also see:

 

 

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To remove a resource from your toolbox, click the [x].

 

LIHEAP SUBGRANTEE AND STAKEHOLDER TRAINING SNAPSHOT

Subgrantee and stakeholder training is necessary to assure that LIHEAP funds are administered in compliance with federal LIHEAP statute, as well as any state/tribal program regulations.

Why is this important?

Training assures that LIHEAP stakeholders have the resources and knowledge necessary to administer LIHEAP in an efficient, effective, and compliant manner. This includes ensuring that stakeholders understand their roles and responsibilities as outlined in federal, state, and tribal regulations.

Who says so?

The LIHEAP Model State Plan requires grant recipients to outline how they will train subgrantees, vendors (Section 15, Program Integrity). The LIHEAP Statute also requires that vendors understand the rules of LIHEAP, and apply benefits in a timely and appropriate manner (2605(b)(7)).

Highlighted Resources:

The following resources related to LIHEAP business processes are included in the Virtual Library. Note: This list is not comprehensive.
Download files individually by clicking the links or use the checkboxes to add them to your toolbox.



Back to main page

Ways to use these resources:

  1. Be sure to access all types of training. Some grant recipients may not be able to travel to regional or national training conferences. However, resources from these conferences are posted on the OCS training website. Additionally, webinars are frequently offered throughout the year and available online.

  2. Become a peer mentor or mentee.. Many grant recipients will tell you that the most valuable training and technical assistance comes from their peers. The self-assessment tool provides peer mentor and mentee sign-up sheets.

  3. Be proactive. Let OCS and/or their contractors know the types of training and technical assistance you need to successfully administer LIHEAP. Watch for opportunities to discuss LIHEAP issues and solutions with regional or national peers, Use the forum board on the Performance Measurement website, and get involved with work groups.


Stakeholder Training impacts many areas of the LIHEAP Program.

For more information, also see:

 

 

My Toolbox

To remove a resource from your toolbox, click the [x].

 

LIHEAP STAKEHOLDER AND VENDOR RELATIONSHIPS SNAPSHOT

Stakeholders are parties that have an interest or stake in LIHEAP. These can include LIHEAP customers, staff, subgrantee staff, utility companies, municipalities, coops, deliverable fuel suppliers, vendor profession associations, public utility commission.

Why is this important?

Coordination and collaboration with stakeholders assure that low-income households have access to LIHEAP when and how they need it most. Collaboration also leverages the skills, resources, and advocacy of those outside of LIHEAP necessary to assist low-income households in terms of energy needs.

Who says so?

Public participation is required in the development and approval of the annual LIHEAP Model State Plan (2605(b)(12)). Additionally, the statute requires that grant recipients work with relevant stakeholders to provide outreach to clients and coordinate services (2605(b)(3) and 2605(b)(4)).

How do I learn more?

The following resources related to LIHEAP business processes are included in the Virtual Library. Note: This list is not comprehensive.
Download files individually by clicking the links or use the checkboxes to add them to your toolbox.



Back to main page

Ways to use these resources:

  1. Identify what you already have in place. Does your state already collaborate with stakeholders? Are there areas where you could do a better job engaging customers, local providers, or vendors?

  2. Pinpoint areas for potential improvement. Review examples of relationship building from other states and tribes. These may help you find opportunities for growth or change.

  3. Reach out to your partners and just ask. You don't need to have a sophisticated stakeholder plan in place to build relationships. The best relationships are built through small interactions over time. For example, when you have a policy challenge or unanswered question—reach out to partners to help brainstorm.

  4. Don't forget low-income households. Engaging customer households can sometimes be a challenge. One way to start this process is a customer service survey. Finding out what households need, as well as the ways they’d like to have input may give you the information necessary to start developing a more detailed customer engagement plan.


Stakeholder and Vendor relationships impact many areas of the LIHEAP Program.

For more information, also see:

 

 

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LIHEAP FISCAL MANAGEMENT SNAPSHOT

Pending...

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LIHEAP PROGRAM BASICS SNAPSHOT

This is a grant recipient’s first stop for information on LIHEAP. This page includes guidance on how to administer a LIHEAP program, as well as information for grant recipients on the structure of LIHEAP, grant recipients' legal and fiscal responsibilities, what grant recipients should expect to do to meet those responsibilities, and where grant recipients can find further information and resources.

What is LIHEAP?

The Low Income Home Energy Assistance Program (LIHEAP) is a federal government program which provides grants to states, tribes and territories so they can administer programs to provide home energy assistance to low income households. Since LIHEAP is a block-grant program, grant recipients have many options and flexibility for program design. These assistance programs can include components that provide standard credits applied to the energy bills of any applicants who meet certain income thresholds, individualized energy credits in emergencies, funding to make weatherization related home improvements, or other program assistance.

What are the Rules?

The LIHEAP statute and regulations provide a framework under which grant recipients administer LIHEAP and deliver program service. Grants are provided by the Office of Community Services (OCS) in the Administration for Children and Families (ACF) which also issues guidance to grant recipients on program administration and ensures compliance with the statute.

Highlighted Resources:

The following resources related to LIHEAP business processes are included in the Virtual Library. Note: This list is not comprehensive.
Download files individually by clicking the links or use the checkboxes to add them to your toolbox.



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Ways to use these resources:

  1. Review the basics Review the Primer, the Statute and Assurances, and the Lifecycle Guide to get a better understanding of LIHEAP and the requirements on LIHEAP grant recipients.

  2. Survey your Options and Requirements. Look through guidance from OCS for information on requirements and recommendations for LIHEAP grant recipients, and use the Grantee Search Portal to find ideas for program structure used by other grant recipients.

  3. Keep an eye on strengthening program integrity. Can areas of your vendor agreement be revised, or new areas added to reduce the potential for fraud, waste, and abuse?

  4. Reach out to OCS and your Peers. OCS and other grant recipients can help answer any of your questions on LIHEAP, helping you with program design and outlining grant recipients 's responsibilities.

  5. Make a Model Plan. Each year, grant recipients submit a Model Plan informing OCS of their planned program design. Use the Model Plan reference guide and the example planning timelines to plan out a LIHEAP program as a grant recipient and complete a Model Plan based on the program planned.


Program Basics impacts many areas of the LIHEAP Program.

For more information, also see: